HR & Workforce
Core HR & Employee Records
A centralized, effective-dated employee record is the foundation everything else in the HR and workforce operation runs on — position management, onboarding, offboarding, access control, and audit-ready compliance for Canadian municipal workforces.
Employee records & organizational structure
- ✓Centralized employee master record: personal information, employment history, position, department, supervisor, employment type (full-time, part-time, casual, seasonal, council, volunteer firefighters)
- ✓Effective-dated employment history: every change tracked with reason codes and timestamps
- ✓Document management: employee documents stored and managed with controlled access and version history
- ✓Position management: position-based org structure, headcount tracking, vacancy visibility
- ✓Organizational structure: departments, divisions, reporting lines — live org chart updated automatically
- ✓Role-based access control: HR, managers, payroll, and employees each see only what their role requires
- ✓Audit trail: immutable log of every data change — who, what, when, and from what value
- ✓Union/non-union tracking: union status, bargaining unit, seniority fields — all on the employee record
Onboarding
- ✓Digital onboarding workflows routing tasks to HR, IT, and managers
- ✓Policy acknowledgement and document signing (e-signature)
- ✓IT access requests (Active Directory / Entra ID) triggered automatically on hire
- ✓Mandatory training assignments auto-created for new hires
Offboarding
- ✓Structured offboarding checklist routing tasks to all parties
- ✓IT deprovisioning within 1 hour of offboarding trigger
- ✓Final documentation archiving and exit interview workflow
Security and compliance
- ✓MFIPPA-supporting access controls for Ontario municipalities
- ✓FOIP/PIPA-supporting controls for Alberta/BC municipalities
- ✓PIPEDA and provincial privacy legislation alignment
- ✓Canadian data residency — employee data hosted in Canada
- ✓AODA WCAG 2.1 AA accessibility for all employee-facing portals
Recruitment and labour relations
Core HR connects directly to hiring, onboarding, and union rules — not as separate systems, but as one employee record moving through its full lifecycle.
Discuss your Core HR & employee records scope
A 30-minute conversation to review your current employee record structure and what modernization would look like.